Process Improvement Blog

Blog

Looking for ways for your organization to increase productivity and trim budgets? You’ve come to the right place.

DocuPhase’s “Business Process Automation” blog will provide valuable insight into how your company can benefit from implementing document management and workflow automation into existing processes.

iDatix is now DocuPhase - A New Generation of Document Management and Process Automation Software

October 13, 2015

CLEARWATER, Fla., Oct. 12, 2015 -- After reviewing months of market feedback and working though the design iterations, iDatix has released the most recent version of their signature document management and workflow automation software.

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How Small Businesses Get Paid Faster with Invoice Automation

August 14, 2015

Small businesses often get the short end of the stick compared to their big business counterparts. What they don’t have in bargaining power and influence they make up for in agility—but being better able to duck and dodge amidst shifting economies, new technologies and endless industry stop-and-go doesn’t pay the bills. And getting paid on invoices—quickly and reliably—is key to every small...

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The Rise of Paperless Practice Adoption in Manufacturing

August 04, 2015

The work that goes into manufacturing even the simplest of products is a mystery to most people. The fact that a can opener is on the store shelf when they need it is good enough. But industry insiders know more.

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Digitizing the Invoice Approval Process to Turn AP into a Profit Center

July 30, 2015

No one likes to scrounge around for spare change, but we’ve all been there. Another quarter to bump your order up to a venti.

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Improve Customer Service and Reduce Paper with Document Management Technology

July 09, 2015

Ever anticipate paying full price at the register only to be informed the item is on sale? Ever reached into a cereal box and pull out two prizes instead of one? Making future-proof business decisions isn’t easy. The end-goal is finding at least the one prize you expect. The obvious prize for investing in document management technology is a reduction in paper and associated costs. A plus you...

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How Empowering Employees Translates to Business Success

July 07, 2015

Just a quick browse of the latest top ten lists, LinkedIn user stories and employee relations headlines and today’s employee expectations become very clear. Aside from the usual bit about money, power and fame, employees lean heavily towards jobs that can satisfy their own sense of self and reflect their core values.

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5 Ways Innovative Workflows Reduce Banking Errors

July 01, 2015

Mistakes happen. It’s a fact of life. We’ve even created language around our ability to own and wave off mistakes like “it happens to the best of us,” “it’s all good” and “no worries.” But it doesn’t work that way when banks make mistakes. Instead, you get PR disasters and dire news like the following recent headlines:

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How to Solve Your Biggest Process Challenges With Automation

June 24, 2015

Beginning a business on day 1 with the perfect business process in place is an impossible task. Though best practices approaches can provide a good framework, processes are often defined and redefined by trial and error, the passing of time and the introduction of new business theory and technologies. As you have experienced or can imagine, things can get a little messy in terms of manually...

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How to Add Two Manpower Days a Week with the Same Staff

June 19, 2015

One mandate on every budget-conscious business’ collective mind is: get more done by spending less. In short, these businesses strive to be more productive and get more return on their investments without incurring additional debt like adding extra employees to manage an increasing workload, paying overtime or spending inordinate amounts of time in efficiency meetings. Is this really...

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4 Ways Workflow Solutions Help Healthcare Companies Store and Retrieve Data

May 28, 2015

As of February 2015, there were 784,626 healthcare providers in United States*. That’s a lot of tongue depressors and cotton swabs—not to mention all the paperwork! From pharmaceutical inventory and lead lists, to patient records and vital signs, there’s an enormous amount of data walking through and within those doors. Healthcare providers much like other industry operators, struggle to...

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Electronic Work Instruction Can Improve Manufacturing Efficiency

May 26, 2015

The pace and complexity of today’s manufacturing processes makes Henry Ford’s automobile factory floor looks like child’s play. While today’s production metrics are measured in milliseconds, his assembly workers lined up and waited on a crude system of ropes and winches to pull the next Model-T across the line. Ford’s operation certainly wouldn’t win any awards for efficiency compared to...

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Improving the Accuracy and Efficiency of Loan Documents

May 20, 2015

One look at a post from CNN Money’s "500-page mortgage applications are the new normal" is a reminder that things aren’t how they used to be in the mortgage industry. Sure, there was always a lot of paperwork, but 500 pages? Even loans requiring considerably less paperwork still rely on the efforts of multiple people successfully completing multiple processes for a loan to be closed. Every...

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Learning to Recognize Waste for Lean Process Improvement

May 12, 2015

The Wall Street Journal called Discovery’s Science Channel series How it’s Made “TV’s quietest hit.” And it’s no wonder. For those who have never walked a manufacturing floor, a behind-the-scenes look at the production of everything from exotic cars and computer parts to baseball bats and chewing gum is both incredulous and intriguing.  If you’ve taken part in the manufacturing process, you...

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How Insurers Use Technology to Mitigate Compliance Risk

May 07, 2015

Within the insurance world, the term “risk” gets thrown around daily. In fact, the industry itself is comprised of a complicated web of professionals with titles like risk manager, risk analyst and others whose job it is to financially protect people, businesses and property against loss while keeping their own “exposure” to these risks as low as possible for the best financial outcomes.

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Learn to Reduce Research Requests from Weeks to Minutes

May 06, 2015

Watch any pre-1980s era movie or show and inevitably you’ll hear a detective, an advertising executive, or a doctor saying with much authority: “bring me the file on Smith” (or whatever name given to the criminal, company or patient).

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What is Workflow Automation?

May 01, 2015

Automation is a wonderful thing.  Waking up to a fresh brewed pot of coffee, for example, comes to mind. Automation makes things easier and faster by removing the human element from a repetitive, mundane task or process - while the coffee pot is brewing coffee for you, what else could you being doing with that time? 

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HR Managers Can Dramatically Cut HR Onboarding Time

April 28, 2015

We’ve all found ourselves staring at a new employee packet at least once in our careers. Depending on the size and organization of the company, it may have consisted of several stapled sheets of paper (a welcome letter and a list of internal resources with a W-9 thrown in) or an impressive binder with everything from branding guidelines and the latest quarterly magazine to a full-color...

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4 Ways Technology Can Help Manufacturers Improve Efficiency and Profits

April 21, 2015

It’s been called the next industrial revolution—Industry 4.0. What is it exactly? Industry 4.0 refers to the leap in manufacturing made possible by the digitization of data, encapsulating the entirety of an organization’s people and processes—from the conference room to the manufacturing floor. This enormous, digitally- accessed data source is the groundwork by which new technologies are...

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Reducing Paper Statements Can Save Banks a Bundle Annually

April 16, 2015

Of all the benefits that digital technology can offer, an uncluttered lifestyle is topping the list. Instead of amassing record collections or stacks of CDs, we download hundred-song playlists to a pocket-sized digital device. Roomfuls of patient records, student data - entire libraries in fact, can now be accessed quickly and securely, in just a few clicks. Not only is digital information...

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How Electronic Forms can Minimize Scanning and Data Entry

April 14, 2015

It’s hard to imagine how businesses ever got anything done before digital technology. Papers were signed when the mail was delivered. Customers got answers when a business called them back. And many a pen ran dry while employees and office workers tediously filled out form after form by hand.

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iDatix CEO Steve Allen Opens Business Incubator in Clearwater, FL

March 20, 2015

Reposted from the Tampa Bay Times Website on March 20, 2015

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Removing Paper and Busy-Work from the Banking Industry

February 13, 2015

If you work in the financial industry, whether it's mortgage banking and lending, commercial banking, or hedge funds and other high interest opportunities, you have without fail experienced the pains of overwhelming amounts of paper and poorly maintained processes - employees burdened by busy-work, inefficient processes, and lost documents.

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Secrets to Bringing In Larger Clients to Your Financial Institution

February 11, 2015

Whether in the world of hedge funds and large returns, or traditional banking options, the most important part of any financial institution is the return.

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How to Gain Employee Loyalty in Your Organization

November 11, 2014

It's pretty well known that finding the "perfect employee" is a constant effort on the part of organizations everywhere, so it's important to break the idea of "perfection" down into several smaller pieces.

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Businesses Adopting Sustainability Efforts to Improve Management

September 10, 2014

Digital media is often viewed as a more sustainable marketing channel than print or other traditional channels. However, the printing industry has been pushing to bolster its own environmental practices, arguing that the necessity of paper and print materials calls for greater attention to sustainable practices.

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