Process Improvement Blog


Looking for ways for your organization to increase productivity and trim budgets? You’ve come to the right place.

DocuPhase’s “Business Process Automation” blog will provide valuable insight into how your company can benefit from implementing document management and workflow automation into existing processes.

How to Keep Audit Fees at a Minimum and Increase Record Compliance

November 11, 2015

There's a big scary word in the accounting world, that usually results in allocating resources and lost time - audit.

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How Small Businesses Get Paid Faster with Invoice Automation

August 14, 2015

Small businesses often get the short end of the stick compared to their big business counterparts. What they don’t have in bargaining power and influence they make up for in agility—but being better able to duck and dodge amidst shifting economies, new technologies and endless industry stop-and-go doesn’t pay the bills. And getting paid on invoices—quickly and reliably—is key to every small...

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Digitizing the Invoice Approval Process to Turn AP into a Profit Center

July 30, 2015

No one likes to scrounge around for spare change, but we’ve all been there. Another quarter to bump your order up to a venti.

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From Procurement to Payment, Creating an AP Automation Process Your Top Execs Want

July 23, 2015

Executive strategy meetings, boardroom presentations and quarterly investor calls aren’t always on the “looking forward to” list for top-level management. These front line execs bear an incredible burden for making the kinds of decisions that can greatly impact employee performance, revenue, financial markets and more.  That said, a green light for building an AP automation system isn’t given...

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Creating an AP Automation Process That Your Controller and Auditors Will Love

July 22, 2015

Controllers come in all shapes and sizes. One may be responsible for leading various accounting managers and their own reports in the direction set by the CFO. Other controllers may themselves be the accounting department and report to the president or owner above them. Regardless of the company they keep, controllers are a company’s financial front line and the responsibility to keep the...

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Accounts Payable Automation Beyond Invoice Scanning

July 14, 2015

When people hear the concept, “Accounts Payable Automation” they take it either one of two ways: they understand its depth and complexity completely, or the phrase vaguely references “that expensive thing the big companies just started doing” or “that option for businesses without a proven accounts payable process already nailed down.”

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5 Ways Innovative Workflows Reduce Banking Errors

July 01, 2015

Mistakes happen. It’s a fact of life. We’ve even created language around our ability to own and wave off mistakes like “it happens to the best of us,” “it’s all good” and “no worries.” But it doesn’t work that way when banks make mistakes. Instead, you get PR disasters and dire news like the following recent headlines:

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Automate Your AP Process to Improve Auditability

June 08, 2015

Regardless of the size of your company or how you structure your accounts payable department (a team, a bookkeeper, an individual company owner), the following two guiding principles for establishing successful accounts payable (AP) processes are universal:

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10 Tips to Improve Your Accounting Department

February 04, 2015

Whether we like it or not, the accounting department, controller position, and even the CFO are aspects of the business environment that won't be going anywhere anytime soon.

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How to Increase Top-Line and Bottom-Line Revenue Simultaneously

February 02, 2015

Revenue - it's one of the top-of-mind things for executives and decision makers in any industry. How much money can be made, and how much will it cost to make that money.

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Process Improvement Methodology for Accounting

December 09, 2014

Accounting, and specifically accounts payable, is a critical part of any business. It exists from the moment the business is founded, and can very quickly become an overwhelmingly large part of the business's daily activities.

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Common Flaws to Avoid in Your Accounting Department

November 21, 2014

The best and worst part of any accounting department is that it can make or break an organization in an instant.

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Top Reasons Why You Need Automation in Your Accounting Department

September 17, 2014

In the last decade, the concept of AP automation / accounts payable automation has become muddled as a variety of software providers have attempted to enter the game.

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Why is Accounts Payable Such a Complex Process?

September 03, 2014

This post is an excerpt from our White Paper, "Accounting and AP Automation: Empowering Your Accounting Department"

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How to Increase Accounting Processing Speed and Pay Invoices Faster

August 26, 2014

Invoices (both payable and receiving) are an integral part of every accounting department in business today. They have created a standardized method of how money is collected and paid from one business to another. If we're so familiar with them, why are they so cumbersome?

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What Does Process Improvement Mean in Accounting?

August 19, 2014

There are plenty of methods and reasons for the overall strategy known as "process improvement" - is there an easy way of explaining the overall goal and when the term is not simply a buzzword to get thrown around at management meetings?

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Why Accounts Payable is Expensive and What to Do About It

August 13, 2014

The accounting department in any organization is an invaluable resource to any company.

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5 Tips From Accounting Leaders for Small to Mid-Size Businesses

August 06, 2014

We've consulted with experts and scoured the web to find the top five accounting tips that every small business can benefit from. Many of these apply to middle or large size businesses as well.

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Reducing Cost-Per-Invoice with AP Automation

July 30, 2014

One of the most redundant tasks in any accounting department is paying invoices. Obviously the business won't function very long without paying their bills, but there has got to be a better way to get the right amounts of money to the right people.

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Is Your Accounting Department Outdated? Get AP Automation

July 22, 2014

One of the most common ways that companies will get bogged down under their own weight is through poor accounting and financial mismanagement.

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